Official Documentation

Policies & Procedures

Last Updated: December 13, 2024Version 1.0

QAPIShield is designed to support Quality Assurance and Performance Improvement (QAPI) while maintaining resident privacy and regulatory compliance. The following policies outline how QAPIShield is used within skilled nursing facilities.

1. Resident Identification & Privacy Policy
December 13, 2024

This policy establishes how residents are identified within QAPIShield while maintaining privacy and HIPAA compliance. All resident tracking uses de-identified reference numbers that correspond to your facility's existing EHR system.

Key Points:

  • QAPIShield uses facility-controlled Resident Reference IDs
  • No resident names or direct identifiers are stored
  • Identity remains in the EHR
2. HIPAA & Data Security Policy
December 13, 2024

QAPIShield maintains strict HIPAA compliance through data de-identification, end-to-end encryption, and role-based access controls. All data transmission and storage follows healthcare industry security standards.

Key Points:

  • De-identified data only
  • Encrypted systems
  • Role-based access
3. QAPI Usage Policy
December 13, 2024

This policy outlines how QAPIShield supports your facility's Quality Assurance and Performance Improvement program through systematic risk tracking, prevention monitoring, and comprehensive monthly reporting.

Key Points:

  • Risk tracking
  • Prevention monitoring
  • Monthly reporting
4. Staff Responsibility Policy
December 13, 2024

Staff members are responsible for using correct Resident Reference IDs when entering data into QAPIShield and maintaining accurate documentation standards as outlined in facility training materials.

Key Points:

  • Correct reference ID usage
  • Documentation expectations

Download Policy Documents

Access our complete policy documentation for your facility records, survey preparation, and staff training materials.

Staff Policy Acknowledgment

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Policy Acknowledgment Form

Digitally sign to confirm you have read and understood the policies

Type your full name exactly as entered above to serve as your digital signature.

By signing below, I acknowledge that I have read, understood, and agree to comply with the selected QAPIShield™ policies. I understand that violations may result in disciplinary action and/or termination of system access.

For questions about these policies or to request additional documentation, please contact your facility administrator or reach out to our support team.

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